Louisiana Teachers Association
 
Louisiana Music Teachers Association
Constitution and Bylaws

Constitution

Preamble
The Louisiana Music Teachers Association, an affiliate of the Music Teachers National Association (MTNA), in order to further the art of music; and to promote the growth and professional development of its members by providing programs that encourage and support teaching, performance, composition and research; and being a not-for-profit organization whose funds are used solely to accomplish these objectives, does hereby adopt this Constitution and Bylaws.

Article I – Membership
Section 1.  Membership classifications and privileges shall be prescribed in the Bylaws of Louisiana Music Teachers Association, hereinafter designated as LMTA or as the Association.

Section 2.  Membership dues shall be proposed by the Executive committee and approved by the LMTA Board.

Section 3.  Membership in the Association may be terminated by the member or revoked by the Association (as prescribed in the Bylaws.)

Article II – Affiliated Local Associations
Section 1.  Any city, town or district music teachers association may become and remain affiliated with LMTA by fulfilling the requirements of membership as stated in the Constitution and Bylaws.

Article III – Officers 
Officers of the Association shall be a President, President-Elect, Vice President for Membership, Vice President for Certification, Vice President for Publicity, Vice President for Rallies, Secretary, Treasurer, Historian/Webmaster, Immediate Past President and two Members-at-Large. The manner of election and the duties of each officer shall be defined in the Bylaws.

Article IV – Executive Committee
Section I.  The Executive Committee shall be composed of the President, President-Elect, four Vice Presidents, Secretary, Treasurer, Historian/Webmaster, Immediate Past President, and two Members-at-Large.

Section 2.  The Executive Committee shall determine policies of the Association in consultation with the LMTA Board and within the limits of the Constitution and Bylaws. It shall actively pursue the purposes of the Association and shall have discretion in the disbursement of all funds of the Association. It may adopt such rules and regulations for the conduct of Association business as shall be deemed advisable and may, in the execution of the powers granted, appoint such agents as it may consider necessary.

Section 3.  In order to transact business a quorum consisting of five voting members of the executive Committee, at least one of them being the President or President-Elect, must be present.

Article V – LMTA Board
Section 1.  The LMTA Board shall be composed of the Executive committee, the Area Chairpersons for Advertising, Community Outreach and Education, Commissioned Composer, Student Composition Competition, Technology, Elementary Auditions, Independent Music Teachers Forum, College Faculty Forum, MTNA Collegiate Artist Performance Competitions and Collegiate Chamber Music Performance Competitions, MTNA High School Performance competitions, MTNA Jr. High Performance Competitions, MTNA Foundation, Organ, Piano, Voice, Necrology and Resolutions; Convention Site Chairman, Local Association Presidents, Past Presidents Council, Chamber Music Competition Chair and Save Our Students Chair. The manner of appointment shall be defined in the Bylaws.

Section 2.  The LMTA Board shall make recommendations to the Executive Committee regarding policy and membership concerns.

Section 3.  The LMTA Board shall have the power to rescind by a two-thirds vote any decision of the Executive Committee.

Section 4.  Fifteen (15) members shall constitute a quorum of the LMTA Board.

Section 5.  The Executive Committee may submit items of business by e-mail to the full membership of the LMTA Board requesting a vote via e-mail ballot. The contents of the proposals and the results of such e-mail ballots shall be reported to the Secretary, approved and incorporated in the minutes of the next meeting of the LMTA Board. Votes taken by e-mail require a 2/3 majority for passage.

Article VI – Committees
The president, subject to the approval of the Executive Committee, shall appoint such standing and ad hoc committees and chairs as may be required by the Constitution and Bylaws, or as he or she may deem beneficial to the Association.  The President shall be a member ex officio of all committees except the Nominating Committee.

Article VII – Meetings
Section 1.  There shall be an annual meeting of the Association which is held at the annual state convention, time and place to be determined by the Executive Committee. Notice of such meeting shall appear in the official Association publication at least thirty (30) days prior to the time appointed. At this meeting, the President shall permit the general membership to bring forward items for consideration.

Section 2.  Ten (10) percent of the current membership entitled to vote shall constitute a quorum for the election of officers and for the transaction of business at any annual or special membership meeting.

Section 3.  Special meetings of the Executive Committee may be called by the President, or upon the request of not less than five (5) of the Executive Committee.

Section 4.  The LMTA Board shall meet a minimum of once each year, usually at the annual convention. Prior to such meetings the Executive Committee will meet to prepare various items to be presented before the LMTA Board. Special meetings of the LMTA Board may be called by the President, or upon the request of not less than eleven (11) members of the LMTA Board.

Section 5.  The rules contained in the current edition of Robert’s Rules of Order shall govern the Association in all cases to which they are applicable, and in which they are not inconsistent with the Constitution and bylaws of the Association or any special rules of order the Association may adopt.

Section 6.  The President may appoint a parliamentarian to provide opinions during various meetings.

Article VIII – Publication of Constitution and Bylaws
Members are encouraged to read and consult the LMTA Constitution, Bylaws and Policies and Procedures, which are available on the LMTA website. A printed copy will be given to members upon request.

Article IX – Amendments
Section 1.  This Constitution may be amended upon the recommendation of the executive Committee and the LMTA Board at any annual session of the Association by a two-thirds vote. Written notice of the proposed amendment(s) must be submitted to the membership of LMTA at least thirty (30) days in advance of the session.

Section 2.  Approval by a two-thirds vote shall constitute amendment. The ballot and proposed amendments must be submitted to the members of LMTA at least thirty (30) days in advance of the required return date. The date for return of the completed ballots must be clearly stated on the ballot.

Bylaws

Article I – Membership
Section 1.  Active Membership shall be open to all individuals professionally engaged in any field of music activity. Those persons holding Active Membership shall be entitled to participate in all Association activities and programs, to vote, hold office and receive the official Association publications. MTNA strongly encourages its members to adopt the Code of Ethics as their personal model of professional conduct.

Section 2.  Patron Membership shall be open to all individuals and businesses who wish to support the programs of the Association. Patron members shall be entitled to attend programs of the Association, and to receive the official Association publications, but shall not have the right to vote or hold office.

Section 3.  Student membership shall be open to all full-time college students currently involved in music study, who are also members of an affiliated association. Student members shall be entitled to attend programs of the Association upon payment of the registration fee and to receive the official Association publication, but shall not have the right to vote, hold office, apply for national certification, or enter students into MTNA competitions.

Article II – Revocation of Membership
Section 1.  A membership may be terminated for just cause by recommendation of the Executive Committee, with the support of MTNA.

Section 2.  No person who has been convicted of a crime involving the sexual or other abuse of a person shall be a member of LMTA. Any accusation that a member of LMTA has been convicted of a crime involving sexual or other abuse of a person shall be reported to the President of LMTA, who shall immediately report the accusation to the President of MTNA, who shall appoint a three-person committee to ascertain the validity of a conviction. If the committee substantiates that a person has been convicted of a crime involving sexual or other abuse of a person, the President of MTNA shall immediately terminate the membership and the certification of that person. Any action authorized by the MTNA President in this resolution may be appealed to the Board of Directors of MTNA.

Any membership terminated under this section shall be reinstated upon the filing with the MTNA President of a certified copy of the judgment reversing the conviction.

Article III – Fiscal Year
The fiscal year shall commence on July 1 and shall end on June 30.

Article IV – Membership Year
Section 1.  The membership year for all membership categories except that of student membership shall coincide with the fiscal year, July 1 to June 30. The student membership year shall be October 1 to September 30.

Section 2.  Annual dues for all categories of membership shall be due on the first day of the membership year, after which date members are not in good standing nor entitled to any of the privileges of membership until dues are paid for the current membership year. (In order to enter students in LMTA/MTNA Competitions, however, annual dues must be paid no later than the first day of September.)

Article V – Election of Officers
Section 1.  A Nominating Committee shall be nominated by the President in odd-numbered years to nominate LMTA officers. The committee shall consist of the Immediate Past President, who shall serve as chair, and three Active members of the Association who have been approved by the Executive Committee. Each shall have given his or her consent. The Nominating Committee shall prepare a slate of not more that two (2) candidates for each office. This slate shall appear in an issue of the official Association publication at least thirty (30) days before the date of the annual session of the Association.

Section 2.  The Active members of LMTA shall elect by a majority vote the officers of the Association. Nominations from the floor shall be allowed, provided the nominee is eligible for election and has consented to be a candidate. Election by the members must be by secret ballot, and each office shall be voted on separately. In the event of only one nominee for an office, the President may recommend election by general consent. The election shall take place at the annual session of the members in odd-numbered years.

Section 3.  The President-Elect, upon completion of his or her term of office, shall become President of the Association.  Should the elected President-Elect be unable to assume the Presidency, the President shall be elected, for that term only, in the same manner as that of the other officers.

Section 4.  Each officer shall be elected for a term of two (2) years and may be re-elected. The President, President-elect and Members-at-Large may not hold these offices for more than four (4) consecutive years. No person shall hold the same office for more than four (4) consecutive years. 

Section 5.  The term of office commences thirty (30) days following the adjournment of the annual session of the Association during which elections are held.

Section 6.  No officer may hold a national, division or state office concurrently except the Immediate Past President.

Section 7.  A vacancy in any office, except that of President, shall be filled by the President in consultation with the Executive Committee, and be subject to the approval of the LMTA Board. A President-Elect selected in this manner cannot assume the office of President without being elected to that office.

Section 8.  An officer may be asked to resign for just cause if it is determined that it is not in the best interest of LMTA for said officer to continue serving on the board.

Article VI – Duties of LMTA Officers
Section 1.  Duties of the President
   A. Calls and presides at meetings of the Association, the Executive Committee and the LMTA Board.
   B. Names appointed chairpersons with Executive Committee approval.
   C. Appoints standing and ad hoc committees with Executive Committee approval.
   D. Supervises the planning and execution of the annual convention.
   E. Applies to MTNA for funds due to LMTA.
   F. Oversees operation of important LMTA Boards, i.e. Rally, certification.
   G. Oversees activities of Vice Presidents.
   H. Assists the Treasurer in compiling an annual budget/maintaining finances of LMTA.
   I. Represents the Association at National and Division meetings.
   J. Serves as ex-officio member of all committees except the Nominating Committee.
   K. Performs such other duties applicable to the office as prescribed by the parliamentary authority adopted by the   Association.

Section 2.  Duties of Immediate Past President
   A. Serves as chair of the Nominating Committee.
   B. Serves in an advisory capacity to the Executive Committee.
   C. Serves as liaison/communicator to the Past Presidents Council.

Section 3.  Duties of the President Elect
   A. Assumes all duties of the President in the absence of that officer.
   B. Coordinates and directs the convention program, acting as a liaison between area chairpersons and the designated local convention chairperson.

Section 4.  Duties of Vice President for Membership
   A. Presides in the absence of the President and President-Elect.
   B. Maintains a monthly updated computerized membership directory.
   C. Disseminates this directory, upon approval of the President, to submitted requests.
   D. Coordinates all activities relating to recruitment, retention and development of members.
   E. Coordinates and facilitates the development of LMTA local associations and helps coordinate student chapters in  the colleges of Louisiana with the College Chapters Chairman.

Section 5.  Duties of Vice President for Certification.
   A. Presides in the absence of the President, President-Elect and Vice President for Membership.
   B. Responsible for the LMTA Certification program.
   C. Maintains permanent and up-to-date records on certified teachers.
   D. Notifies members about renewal requirements.
   E. Presides at Certification Board meetings.
   F. Promotes programs to enhance the growth of certified teachers within the LMTA membership.

Section 6.  Duties of Vice President for Publicity
   A. Presides in the absence of the President, President-Elect, Vice President for Membership, and Vice President for  Certification.
   B. Serves as editor for the Association’s newsletter, “The Score.”
   C. Promotes public information about the activities of the Association.
   D. Coordinates with the Vice President for Membership and the Treasurer in keeping an up-to-date membership directory.

Section 7.  Duties of Vice President for Rallies
   A. Presides in the absence of the President, the President-Elect, the Vice President for Membership, Vice President for Certification, and Vice President for Publicity.
   B. Presides at LMTA Rally Board meetings of state chairmen for Piano, String, Harp and Voice Rallies and including  Rallies implemented in the future.
   C. Supervises with assistance of each State Rally chairman, the publication and revision of Rally Syllabi.
   D. Obtains a state chairman for each Rally area.
   E. Presides at state Rally competitions with the assistance of the State Rally Chair.
   F. Acts as a liaison between State Rally Chairmen and the LMTA Executive Committee.

Section 8.  Duties of the Secretary
   A. Records minutes of all meetings of the Executive Committee, the LMTA Board and the Association.
   B. Prepares the minutes in legal form for publishing in the Association’s newsletter.
   C. Sees that all minutes are properly preserved in permanent files.

Section 9.  Duties of the Treasurer
   A. Maintains proper financial records for the Association.
   B. Prepares periodic financial reports and a recommended budget for the Executive Committee, and annual report for  entire membership.
   C. Maintains all checking and savings accounts held by the association.
   D. Pays all bills of the Association upon authorization of the President.
   E. Keeps an itemized record of expenses and a record of income from dues, student fees, convention registration, etc.
   F. Maintains an accurate roll of members with addresses and teaching categories.

Section 10.  Duties of the Historian
   A. Collects all records of the Activities of the Association.
   B. Places collected records in the Louisiana State University Archives.  
   C. Serves as LMTA Webmaster.

Section 11.  Duties of the Members-at-Large
   A. Serve in a training position on the Executive Committee, with voting privileges.
   B. Attend all meetings and share e-mail communication with the Executive Officers.

Article VII – Duties of Appointed Chairmen
Section 1.  Duties of the Advertising Chairman
   A. Works with the VP-Publicity and the Convention Advertising Chair in submitting ads according to current deadlines,  dimensions, and specifications of advertising formatting.
   B. Maintains a uniform advertising letter than can be emailed or mailed to possible advertisers upon request.
   C. Contacts music publishing companies, Louisiana music companies, and all symphonies and colleges in the state to  encourage advertising in the Score and the State Convention program booklet.
   D. Maintains records of all advertisements with both purchase and renewal information to continue the support of the  advertiser. Maintains an up-to-date data base of addresses of all advertisers for Score mailings.

Section 2.  Duties of the College Faculty Forum Chairman
   A. Encourages college faculty in all music disciplines to become members of LMTA through periodic contact by letters.
   B. Encourages college faculty to enter their students in the MTNA Competitions.
   C. Presides at a College Faculty Forum session at the annual convention.

Section 3.  Duties of the Commission Chairman
   A. Initiates the search for a composer to be commissioned by using one of the following methods: 
       (1) recommendation/action of the Executive Committee,
       (2) solicitation of proposals from composers
       (3) any other method devised by the Commissioning Committee.
   B. Convenes the Commissioning Committee, after consultation with the Executive Committee, to choose
       (1) the type of composition to be commissioned and
       (2) the timetable for selection of a composer.
   C. Publishes announcement of the intended commission in national media.
   D. Guides the Commissioning Committee (comprised of the LMTA President, one member with theory/composition  credentials and one member from the Executive Committee) in making a selection.
   E. Informs selected composer the timetable for the completion of the work.
   F. Arranges for publicity and premiere performance of the commissioned work at LMTA convention.
   G. Enters a tape of a performance and a copy of the manuscript in the MTNA Distinguished Composer of the Year  Competition by December 1.

Section 4.  Duties of Community Outreach and Education Chairman
   A. Acts as a liaison between LMTA and Local Affiliate Community Outreach and Education chairman and provides them  with information they need to promote music in the school and community.

Section 5.  Duties of Elementary Auditions Chairman
   A. Informs teachers about the auditions, publishes and application form in the “Score,” collects the applications,  procures a judge and schedules the auditions.
   B. Presides over the auditions, procures door monitors and time keepers, and publishes the names of winners in the  “Score,” following the completion of the Auditions.

Section 6.  Duties of Independent Music Teachers Forum Chairman
   A. Disseminates information about the IMTF to the Local Affiliates as requested by the National IMTF chairman.
   B. Schedules an IMTF session at the annual convention.
 
Section 7.  Duties of MTNA Student Composition Competition Chairman
   A. Publishes a deadline date for entering the competition, receives the entries and procures a judge.
   B. Presides at a Student Composer’s Recital at the annual convention.
   C. Follows MTNA guidelines for entering the winning compositions in Division Competition.

Section 8.  Duties for the chairmen of the MTNA Collegiate Artist Performance Competitions, the Collegiate Chamber Music Performance Competitions, the High School Performance Competitions, and the Junior High Performance Competitions.
   A. Follow directives provided by MTNA for conduction the state Competitions.
   B. Coordinate schedules and adjudicators with on site competitions chair.
   C. Follow procedures for closing the competitions as instructed in the Handbook by sending a report expeditiously to  the Division chairman.

Section 9.  Duties of MTNA Foundation Chairman
   A. Disseminates information from MTNA Foundation to LMTA members.
   B. Conducts an annual fundraiser for contributions to the foundation from LMTA members.

Section 10.  Duties of the Performance Area Chairs
   A. Plan programs and appropriate activities in performance areas that may include brass, classical guitar, percussion,  piano, organ, strings, voice, woodwinds, chamber music and jazz.
   B. Secure and host clinicians and convention artist for the appropriate performance area.

Section 11.  Duties of the Necrology and Resolutions Chairman
   A. Acts as a contact person for notification following a member’s death.
   B. Makes notification to LMTA members of deaths.
   C. Writes and presents resolutions to the membership at the annual convention.

Section 12.  Duties of Technology Chairman
   A. Serves as a contact for teachers who may want help in adding technology to their studios.
   B. Arranges and presides at a session for the convention that will be helpful to teachers interested in using electronic technology.

Section 13.  Duties of the College Chapters Chairman
   A. Disseminates information about college chapters to colleges and universities in Louisiana.
   B. Serves as a contact and resource person for colleges interested in establishing a college chapter.
   C. Works with the president-elect to schedule activities for college chapters at the annual convention.
   D. Presides at the college chapter sessions and events at the annual convention.

Section 14.  Duties of Local Convention Chair
   A. Coordinates the annual convention locally.
   B. Serves for one year on the LMTA Executive Committee.

Article VIII – Affiliated Local Associations
Section 1.  Any city, town or district music teachers association may petition to the Executive Committee for application with LMTA by providing evidence that the following requirements have been fulfilled:
   a. That two (2) copies of the Local Association governing documents (e.g., Constitution, Bylaws, articles of  Incorporation have been filed with the Secretary and that they are consistent with those of LMTA.
   b. That its fiscal and membership year coincide with that of LMTA.
   c. That it guarantees on the basis of submitted membership rosters that one hundred percent (100%) of its members  who meet the requirements of MTNA Active Membership, and one hundred percent (100%) of its Student members, who meet the requirements of MTNA Student Membership, are members in good standing of MTNA.

Section 2.  Upon determining that a petitioning local music teachers association has fulfilled the requirements of section one (1) of this Article, LMTA shall approve the petition.

Section 3.  In referring to its affiliation, each Local Association shall use the phrase “Affiliated with the Louisiana Music Teachers Association.” This specified phrase shall be included in the constitutions of all affiliated Local Associations.

Section 4.  Annual renewal of a Local Association shall be made without reconsideration by LMTA provided:
   a. That the affiliate has not formally notified LMTA that it wishes to discontinue affiliation.
   b. That all changes in the Constitution and Bylaws of the affiliated Local Association have been filed with LMTA, that  they are consistent with the Constitution and Bylaws of LMTA, and have been approved by LMTA.
   c. That all provisions of sections one (1) and four (4) of this Article continue to be fulfilled.

Section 5.  The Executive Committee may suspend or terminate any Local Association affiliation at any time for justifiable cause.

Article IX – Amendments
Section 1.  These Bylaws may be amended upon the recommendation of the Executive Committee at any meeting of the LMTA board by a two-thirds vote. Written notice of the proposed amendments(s) must be submitted to the LMTA board at least twenty-four (24) hours in advance of the meeting.

Section 2.  Upon the recommendation of the Executive Committee these bylaws may be amended by a two-thirds vote via a mail ballot open to the members of the LMTA Board. The ballot and proposed amendment(s) must be submitted to the LMTA Board at least thirty (30) days in advance of the required return date. The date for return of the completed ballots must be clearly stated on the ballot.

Article X – Dissolution
Section 1.  In the event of the dissolution of this organization, any funds remaining in the treasury after the payment of outstanding debts shall be contributed to the MTNA Foundation.


 

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